Organizing with Technology: Know When It’s Right

By Brandie Kajino of www.sohosolutionist.com

Technology & gadgets are everywhere, and there are a lot of ways to use it to get organized. Sometimes paper will do, and other times a gadget or software will be better suited to the job. Here are some tips and things to think about if you are stuck on which way to go.

1. When paper just won’t do

I love a good notebook with a high quality pen in my hand. I love the feel of the pen gliding over paper and ideas flowing out. What I don’t love is leafing through the paper to find that one nugget of information I jotted down… somewhere.

Paper is great, except when it isn’t. Paper is a good way to brainstorm, but without a system to find things later it becomes another frustration. Argh. Try using paper to brainstorm, plan and process things out of your head. Then put it into action in a calendar, put an outline in a project folder, or outline it in a word processor. You can also use a tool like Evernote. Think of it like sticky notes to the third power. Organize your notes into “notebooks,” tag them and find it when you need it. Ordered bliss.

2. Beware the steep learning curve, and steer clear

Once in a while I work with a client who wants to use a techie tool, but is concerned about the time it takes to learn the tool. I’ve learned this will sometimes deter them from putting it into their routine and getting full use of it. Not good.

A tool is only helpful if you are willing to take time to learn it.
It’s a new skill, so give it some time. However, if you find yourself feeling stressed out by it, consider going with something simpler. It may just be a pen and paper that will get the job done.

3. When you want to take it with you

One fantastic thing about technology is it keeps getting smaller!

Manufacturers are finding ways to make phones, laptops and other gadgetry more portable than ever. That little package of technology goodness packs a lot of usefulness into one tiny space, and it will likely fit in your pocket. If you want an organizing Swiss army knife, consider using a multi-tasker gadget. Pick it up and go!

You know yourself better than anyone. If you love using technology and learning new things, there is no shortage of tools on the marketplace to help you. It’s like a big toy box full of tools you can use to make life a little bit easier.

Be aware whether technology is helping or just making things more difficult. Do your research, ask a friend or colleague or get some expert advice. Once you find the right tool, you’ll be on your way to organization.

Brandie Kajino, is a small business technology expert, consultant, author & dynamic speaker. Empowering clients with information, tools, technology and simple solutions is her specialty. For more information on her services, products, podcast & internet radio show and free blog articles, visit www.sohosolutionist.com